OCR

Optical Character Recognition

If you have scanned or image-based PDFs, you can OCR the file on Jurisphere to make the text searchable and usable for AI-powered tools like Document Review and Translation.

OCR is automatically applied to all files when they are being uploaded and processed. However, in some cases, you may be required to manually apply OCR again.

You can check whether a document is OCR'ed, by simply opening the document in the left pane, and selecting the text within the document. If you are able to select all the text in the document, then your document is machine readable.

Additionally, you can also manually Apply OCR to files. Follow these steps:

1. In the file options menu, select Apply OCR and Re-Process.

2. Confirm your action in the popup box that appears.

The OCR process takes time. Check the notification drawer for updates, and feel free to use other files and features while you wait.

When is manual OCR needed?

• Encrypted or protected PDFs: If your document contains pages without selectable text with either a image-over-text layer or any other anomaly, manual OCR is necessary to make it searchable and usable for AI.

• Low-quality scans: Files with unclear text, skewed pages, or handwritten annotations may require a manual OCR pass to improve text recognition.

• Documents uploaded without auto-OCR: If the files due to incorrect indexing skipped Jurisphere's automatic OCR during file upload, you can manually apply OCR and reprocess them.

• Language detection issues: In rare cases where a document has mixed languages or unusual formatting, manual OCR ensures correct text extraction.

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Why is manual OCR important?

Without OCR, AI tools cannot "read" your file — they treat it as an image, and search, translation, extraction, and analysis won’t work.

. By manually applying OCR:

• The document becomes fully searchable.

• Jurisphere can extract dates, parties, and key legal terms.

• You can generate Lists of Dates, run Redline comparisons, and translate the text.